{"id":1694,"date":"2018-10-19T17:27:18","date_gmt":"2018-10-19T14:27:18","guid":{"rendered":"https:\/\/office12.gr\/odigoi-melwn\/seating-at-work\/"},"modified":"2019-04-03T12:48:28","modified_gmt":"2019-04-03T09:48:28","slug":"seating-at-work","status":"publish","type":"post","link":"https:\/\/office12.gr\/el\/resident-guides\/seating-at-work\/","title":{"rendered":"Seating at work: Good practice"},"content":{"rendered":"<h2>Good Practice<\/h2>\r\n<h3>Seating design<\/h3>\r\n<h4>Seat (see figure 1(a))<\/h4>\r\nThe seat needs to adjust in height to meet the needs of a range of users. The size of the seat needs to be wide enough to seat big people comfortably and deep\r\nenough to support the legs of tall people, but not so deep that shorter workers\u00a0cannot use the backrest. The surface of the seat should not be hollowed or deeply\r\nshaped, as this makes it harder to get up or change position. The front edge of\u00a0the seat needs to be rounded-over and well-padded to prevent it digging into the\r\nthighs.\r\n<br><br><h4>Backrest<\/h4>\r\nThe backrest needs to give firm support to the lower and the middle part of the\u00a0back. Height adjustment is recommended unless the backrest is high and provides\u00a0complete support for the back. There should be adequate space for the buttocks;\u00a0this is usually achieved by leaving a gap between the seat and the backrest.\u00a0Backrests which tilt with the worker, or whose angle can be adjusted, can improve\u00a0comfort by providing support for the back in a range of working positions.\r\n<br><br><h4>Armrests<\/h4>\r\nFor most jobs armrests are not essential. They can restrict arm movement,\u00a0although for many jobs they can provide comfort. They should be set back from\u00a0the front edge of the seat, or be adjustable to allow the chair to be drawn up close\u00a0to the work surface. The height of armrests should not be too low or too high (see\u00a0figure 1(b)) to cause discomfort.\r\n\r\n<img loading=\"lazy\" class=\"aligncenter wp-image-1052 size-full\" src=\"http:\/\/office12.gr\/wp-content\/uploads\/seat1a-b.jpg\" alt=\"\" width=\"473\" height=\"561\" srcset=\"https:\/\/office12.gr\/wp-content\/uploads\/seat1a-b.jpg 473w, https:\/\/office12.gr\/wp-content\/uploads\/seat1a-b-379x450.jpg 379w, https:\/\/office12.gr\/wp-content\/uploads\/seat1a-b-253x300.jpg 253w, https:\/\/office12.gr\/wp-content\/uploads\/seat1a-b-300x356.jpg 300w\" sizes=\"(max-width: 473px) 100vw, 473px\" \/>\r\n<h4>Footrests<\/h4>\r\nAny worker who cannot easily place their feet flat on the ground, when using the\u00a0seat adjusted to the correct working height, needs a footrest. This should be large\r\nenough to allow for foot movement. Adjustable footrests of a selection of heights are\u00a0preferred. Free-standing footrests should not be so light that they move accidentally.\r\n<br><br><h4>Mobility<\/h4>\r\nSwivel-action chairs provide flexibility when the worker needs to conduct a\u00a0variety of tasks and move from one location to another. Ensure that chairs with\u00a0castors do not slide away too easily when the user gets up or sits down. This a\u00a0common problem when they are used on hard floors, or with chairs with a high or\u00a0tilting seat. Different types of castors are available for different floor types, such as\u00a0hard floors and carpeted floors. In certain situations glides are safer to use than\u00a0castors. Ensure that the correct ones are chosen to meet workplace needs. Some\u00a0seating is designed so that a brake is applied when the chair is sat on, or when the\r\nuser gets up.\r\n<br><br><h4>Adjustability<\/h4>\r\nThe commonest adjustments included in seating design are seat height,\u00a0backrest height and tilt. In some chairs the seat and backrest can tilt forward\u00a0together; this feature can reduce neck discomfort and also improve the worker\u2019s\u00a0reach over the work surface. Some backrests can be adjusted backwards and\u00a0forwards to change the depth of the seat to meet individual needs. Armrests can be\u00a0designed to be adjustable to aid work that requires a steady arm position, and to\u00a0provide for a better match between the needs of the user, their workstation and the\u00a0task (see figure 2).\r\n<br><br>\r\nAdjustment controls should be easy and convenient to use from a sitting\u00a0position, especially where the workspace is confined. Controls must be sturdy\u00a0and reliable. For example, when adjustments are made they must be able to\u00a0withstand the worker\u2019s weight to prevent a slip or failure which may lead to an injury.\u00a0Mechanisms need to be designed to prevent workers from trapping their fingers\u00a0when making adjustments to the seating.\r\n\r\n<img loading=\"lazy\" class=\"aligncenter wp-image-1053 size-full\" src=\"http:\/\/office12.gr\/wp-content\/uploads\/seat2.jpg\" alt=\"\" width=\"473\" height=\"561\" srcset=\"https:\/\/office12.gr\/wp-content\/uploads\/seat2.jpg 473w, https:\/\/office12.gr\/wp-content\/uploads\/seat2-300x356.jpg 300w, https:\/\/office12.gr\/wp-content\/uploads\/seat2-253x300.jpg 253w\" sizes=\"(max-width: 473px) 100vw, 473px\" \/>\r\n<h4>Gas lift chairs<\/h4>\r\nSome pedestal chairs have compressed gas in a cylinder under the seat to\u00a0enable seat height adjustment. Care should be taken with these chairs. There have\u00a0been incidents where the cylinder has failed through metal fatigue, causing parts to\u00a0be forcefully expelled. The following guidelines apply to all gas pedestal chairs:\r\n<ul>\r\n \t<li>if the seat wobbles suddenly, or tips, do not examine it or try to fix it. Contact\u00a0the supplier or manufacturer immediately to ensure that the chair receives\r\nexpert attention;<\/li>\r\n \t<li>nobody weighing more than 100 kg (16 stone) should use a gas lift chair unless\u00a0it has been specially designed to accommodate heavier people safely;<\/li>\r\n \t<li>the chair must not be misused, and it should be well-maintained (see\u00a0paragraphs below on seating maintenance);<\/li>\r\n \t<li>the supplier should be contacted if any defect is noticed and before having the\u00a0chair renovated.<\/li>\r\n<\/ul>\r\n<h4>Upholstery<\/h4>\r\nThe seat, armrests and backrests should be well padded to ensure that the\u00a0worker\u2019s body does not press uncomfortably on the frame of the chair. Corners and\u00a0edges of chairs should be well padded to reduce the likelihood of damage. Padding\u00a0needs to be firm rather than soft, and of good quality to ensure that the chair remains\u00a0comfortable for a reasonable time. If flexible polyurethane foam is used, it should comply\u00a0with the requirements in BS 3379, or an equivalent standard.\r\n<br><br>\r\nChair covers need to be non-slip, easy to clean or wash, and of a fabric which\u00a0\u2018breathes\u2019 (permeable to moisture). Good-quality, durable covers will aid comfort\u00a0and prolong the service life of the chair. Moulded armrests can be a good alternative\u00a0to the upholstered sort. Chairs with removable covers are useful in dirty and dusty\u00a0environments because they can be washed and cleaned regularly. Alternatively,\u00a0PVC-covered or moulded plastic chairs can be used since they may be easily wiped\u00a0down or spot cleaned, although they are less comfortable to sit in for long periods\u00a0particularly in warm or humid atmospheres, or in very warm or cold conditions.\r\n<br><br><h4>Durability<\/h4>\r\nSeating at work needs to be strong and stable since it is used for long periods.\u00a0It is recommended that chairs pass the tests laid down in BS 5459 or an equivalent standard. This helps eliminate any design or manufacturing\u00a0weakness which may cause failure or possible injury.\r\n<br><br><h3>Planning the workstation<\/h3>\r\nWorkstation design should be based on a careful assessment of all aspects of\u00a0the job, and any special needs of the individual worker. Ensure that each task can\u00a0be carried out safely, comfortably and as efficiently as possible.\r\n\r\n<img loading=\"lazy\" class=\"aligncenter wp-image-1051 size-full\" src=\"http:\/\/office12.gr\/wp-content\/uploads\/seat3.jpg\" alt=\"\" width=\"473\" height=\"561\" srcset=\"https:\/\/office12.gr\/wp-content\/uploads\/seat3.jpg 473w, https:\/\/office12.gr\/wp-content\/uploads\/seat3-300x356.jpg 300w, https:\/\/office12.gr\/wp-content\/uploads\/seat3-253x300.jpg 253w\" sizes=\"(max-width: 473px) 100vw, 473px\" \/>\r\n\r\nA well-designed workstation allows the worker to be seated at a comfortable\u00a0height and position in relation to the work (see figure 3). Recommended dimensions\u00a0for seat height are in this guidance (see figure 1(a)). Work and equipment that is\u00a0used frequently needs to be placed within easy reach to prevent awkward stretching and twisting which could lead to back pain or injury (see figures 4 and 5). The height\u00a0of the workstation and seat should ensure that hand work can normally be done\u00a0at elbow level or below to prevent tiredness from constant raising of the forearm.\u00a0Some high-precision tasks which require close hand-eye coordination will require\u00a0a higher hand position: if such work is carried out for any length of time special\u00a0arrangements to support the arms may also be necessary.<br><br>\r\n\r\nIf any lifting is required, the equipment and workstation should be arranged to\u00a0allow the object to be kept close to the body, and to keep twisting or stretching to a\u00a0minimum. Lifting even fairly light objects when seated should be kept to a minimum\u00a0as this can place a strain on the back. <br><br>\r\n\r\nWork surface thickness should be the minimum necessary to provide\u00a0adequate strength. A typical maximum is 30 mm. Surfaces thicker than this tend to\u00a0restrict the number of people who can sit comfortably at the workstation because it\u00a0does not provide sufficient clearance for the thighs while allowing the hands to be at\u00a0around elbow height. The workstation also needs to be sufficiently sized to allow the\u00a0work equipment to be used safely. For instance, there should be enough space to\u00a0place equipment such as visual display units at the appropriate distance, whilst still\u00a0allowing room for using hands.<br><br>\r\n\r\nLighting in the workplace also needs to be suitably positioned and sufficient\u00a0for the task to prevent workers from taking up awkward postures in order to see\u00a0properly.\r\n\r\n<img loading=\"lazy\" class=\"aligncenter wp-image-1050 size-full\" src=\"http:\/\/office12.gr\/wp-content\/uploads\/seat4.jpg\" alt=\"\" width=\"668\" height=\"310\" srcset=\"https:\/\/office12.gr\/wp-content\/uploads\/seat4.jpg 668w, https:\/\/office12.gr\/wp-content\/uploads\/seat4-450x209.jpg 450w, https:\/\/office12.gr\/wp-content\/uploads\/seat4-300x139.jpg 300w, https:\/\/office12.gr\/wp-content\/uploads\/seat4-600x278.jpg 600w\" sizes=\"(max-width: 668px) 100vw, 668px\" \/>\r\n\r\n<img loading=\"lazy\" class=\"aligncenter wp-image-1049 size-full\" src=\"http:\/\/office12.gr\/wp-content\/uploads\/seat5.jpg\" alt=\"\" width=\"473\" height=\"561\" srcset=\"https:\/\/office12.gr\/wp-content\/uploads\/seat5.jpg 473w, https:\/\/office12.gr\/wp-content\/uploads\/seat5-379x450.jpg 379w, https:\/\/office12.gr\/wp-content\/uploads\/seat5-253x300.jpg 253w, https:\/\/office12.gr\/wp-content\/uploads\/seat5-300x356.jpg 300w\" sizes=\"(max-width: 473px) 100vw, 473px\" \/>\r\n<h3>Should people sit or stand?<\/h3>\r\nPeople find it more comfortable to sit rather than stand whilst working, unless\u00a0the type of work requires constant stretching or twisting to reach or lift objects (see\u00a0figure 6). Employers therefore need to ensure that work is organised to allow people\u00a0to be seated wherever possible. In circumstances where sitting is not possible, for\u00a0instance where work has to be done over a large area or where constant handling\u00a0of heavy objects cannot be avoided, standing may be preferable. In this case,\u00a0employers need to ensure that workers take adequate rest breaks and that suitable\u00a0comfortable seating is provided during those breaks.\r\n\r\n<img loading=\"lazy\" class=\"aligncenter wp-image-1048 size-full\" src=\"http:\/\/office12.gr\/wp-content\/uploads\/seat6.jpg\" alt=\"\" width=\"473\" height=\"561\" srcset=\"https:\/\/office12.gr\/wp-content\/uploads\/seat6.jpg 473w, https:\/\/office12.gr\/wp-content\/uploads\/seat6-300x356.jpg 300w, https:\/\/office12.gr\/wp-content\/uploads\/seat6-253x300.jpg 253w\" sizes=\"(max-width: 473px) 100vw, 473px\" \/>\r\n\r\nStanding or sitting for long periods can lead to discomfort and may result in\u00a0long-term health problems, so it is important that workers have the opportunity\u00a0to change position, stand up and move around. If possible the workstation and\u00a0seating design should allow for free movement. If this is not possible, an employer\u00a0can provide opportunities for movement by giving employees a variety of tasks or\u00a0introducing task rotation, or by ensuring that employees take adequate rest breaks\u00a0away from the workstation.\r\n<br><br><h3>Prevention is better than cure<\/h3>\r\nEmployers need to be able to spot the signs that suggest seating is\u00a0uncomfortable. For example, people may use cushions of their own or makeshift\u00a0footrests. Simply asking employees if their seat is comfortable is sometimes enough\u00a0to assess whether a problem exists. It is better for employers to take the initiative in\u00a0providing suitable seating, and not wait until complaints are received or until workers\u00a0take time off with back pain. Employees also need to play their part by telling their\u00a0employers, or those responsible for health and safety, if seating is unsuitable or\u00a0unsafe.\r\n<br><br><h3>Selection of seating<\/h3>\r\nParagraphs above cover the steps that an employer can take when\u00a0selecting seating. This can involve carrying out user trials. For example, people of\u00a0different shapes and sizes could try out a sample seat for a period. Some suppliers\u00a0may be willing to supply seating on approval. Nevertheless, it is recommended that\u00a0employees and safety representatives are consulted on any changes to be made to\u00a0the workplace or workstation, and this includes seating.\r\n<br><br><h3>Seating maintenance<\/h3>\r\nTo ensure that seating is safe and has a good service life, it must be treated\u00a0properly. It is bad practice to put undue pressure on the armrests by sitting on them, or\u00a0leaning too heavily over them. Rocking backwards and forwards may cause damage\u00a0or cause the seat to become unsafe, as may standing on it to move furniture or\r\nequipment.\r\n<br><br>\r\nEmployers need to ensure that seating remains in a clean, safe condition. It\u00a0is good practice to check seating regularly for signs of damage or excessive wear.\u00a0Particular attention should be paid to the adjustment mechanisms, which should be\u00a0serviced or repaired as necessary. Unsafe seating should be removed or made safe.\r\n<br><br><h3>Examples of seating and workstation layout<\/h3>\r\n<br><h4>Machinery work<\/h4>\r\nWhere employees are operating or monitoring machinery it may not always\u00a0be possible to provide a standard chair. Wherever possible employers need to\u00a0provide some form of suitable and safe seating. Several designs may be suitable (see the following paragraphs). Chairs will need to meet the safety requirements of\u00a0the task at hand. For example, chairs will need to be adjustable or of the correct\u00a0height for the task to prevent workers from over-reaching, stretching and twisting.\u00a0It can sometimes be advantageous for the workstation to be arranged to allow\u00a0workers to sit or stand alternately. Hand controls should be within easy reach and\u00a0ergonomically designed. Sufficient room needs to be provided for knees and legs.\r\n<br><br>\r\nIf material needs to be fed into a machine, bending can be avoided by having\u00a0the material at waist height on a rack, which can be raised as the pile of material\u00a0reduces. Foot pedals need to be arranged at the same level as any footrests to\u00a0prevent constant bending or lifting and lowering of the legs.<br><br>\r\n<h4>Lean-on or sit-stand seats (see figure 7(a))<\/h4>\r\nThese seats are suitable only when it is impracticable to use conventional\u00a0seating, and when machinery and the workstation does not allow for knee space.\u00a0Such seats should still be adjustable in height and arranged to take part of the\u00a0body\u2019s weight. Particular attention should be paid to ensuring such seats are stable\u00a0and comfortable under the conditions of use.\r\n\r\n<img loading=\"lazy\" class=\"aligncenter wp-image-1047 size-full\" src=\"http:\/\/office12.gr\/wp-content\/uploads\/seat7.jpg\" alt=\"\" width=\"473\" height=\"561\" srcset=\"https:\/\/office12.gr\/wp-content\/uploads\/seat7.jpg 473w, https:\/\/office12.gr\/wp-content\/uploads\/seat7-300x356.jpg 300w, https:\/\/office12.gr\/wp-content\/uploads\/seat7-253x300.jpg 253w\" sizes=\"(max-width: 473px) 100vw, 473px\" \/>\r\n<h4>Wheeled, sliding or suspended seats (see figure 7(b))<\/h4>\r\nThese can be useful when employees need to move frequently from one\u00a0machine or location to another.\r\n<br><br><h4>Fixed, foldaway seats (see figure 7(c))<\/h4>\r\nThese may be more appropriate where space does not allow for common\u00a0chair dimensions. The design can be swing-out or flap-down and can be tucked\u00a0away when out of use.\r\n<br><br><h4>Process work (see figures 8 and 9)<\/h4>\r\nIf a job involves a series of tasks, the work can be arranged in a semicircle around\u00a0the worker rather than in a straight line. A swivel chair can be provided so that all points\u00a0on the semicircle can be reached from a sitting position. It is easier and quicker for the\u00a0work to be at close hand; turntables, jigs and holders can all be used to ensure this.\u00a0Chairs with a forward-tilting seat and backrest can provide support if the task requires\u00a0reaching. Using a slightly sloping work surface or sloping component trays can also\u00a0provide support as well as added comfort.\r\n<br><br><h4>Precision work<\/h4>\r\nWorkers on precision work which requires a great deal of concentration tend to\u00a0lean forward and adopt a tense posture (also see figure 9). Chairs with a forward-tilting seat and backrest, and\/or a work surface which slopes towards the worker\u00a0help to avoid this problem and are recommended for this type of work.\r\n<br><br><h4>Keyboard work\/visual display unit (VDU) work<\/h4>\r\nParagraphs below can be followed to check that seating for keyboard or\u00a0VDU work is suitable. The Health and Safety (Display Screen Equipment)\u00a0Regulations 1992 and associated guidance provide further\u00a0information. In general:\r\n<ul>\r\n \t<li>seating should be adjustable to allow the hands to work at elbow height. There\u00a0should be room for the legs to fit comfortably under the desk (see figure 10);<\/li>\r\n \t<li>armrests should not prevent the user from getting close to the workstation\u00a0when using a keyboard or other input device (eg mouse);<\/li>\r\n \t<li>it should be possible to place the feet flat and comfortably on the floor,\u00a0otherwise a footrest should be provided;<\/li>\r\n \t<li>the backrest should be adjustable and provide adequate support for the user.\u00a0The small of the back should be supported by the chair and the shoulders\u00a0should be relaxed.<\/li>\r\n<\/ul>\r\n<h4><img loading=\"lazy\" class=\"aligncenter wp-image-1046 size-full\" src=\"http:\/\/office12.gr\/wp-content\/uploads\/seat8-9.jpg\" alt=\"\" width=\"621\" height=\"533\" srcset=\"https:\/\/office12.gr\/wp-content\/uploads\/seat8-9.jpg 621w, https:\/\/office12.gr\/wp-content\/uploads\/seat8-9-450x386.jpg 450w, https:\/\/office12.gr\/wp-content\/uploads\/seat8-9-300x257.jpg 300w, https:\/\/office12.gr\/wp-content\/uploads\/seat8-9-600x515.jpg 600w\" sizes=\"(max-width: 621px) 100vw, 621px\" \/><\/h4>\r\n<img loading=\"lazy\" class=\"aligncenter wp-image-1045 size-full\" src=\"http:\/\/office12.gr\/wp-content\/uploads\/seat10-11.jpg\" alt=\"\" width=\"411\" height=\"659\" srcset=\"https:\/\/office12.gr\/wp-content\/uploads\/seat10-11.jpg 411w, https:\/\/office12.gr\/wp-content\/uploads\/seat10-11-281x450.jpg 281w, https:\/\/office12.gr\/wp-content\/uploads\/seat10-11-187x300.jpg 187w, https:\/\/office12.gr\/wp-content\/uploads\/seat10-11-300x481.jpg 300w, https:\/\/office12.gr\/wp-content\/uploads\/seat10-11-374x600.jpg 374w\" sizes=\"(max-width: 411px) 100vw, 411px\" \/>\r\n<h4>Checkout work<\/h4>\r\nThis type of workstation can vary in design. Common problems include limited\u00a0space for movement and the user having to deal with a variety of tasks. Choosing a\u00a0fairly compact seating design with easily accessible adjustment controls for the seat\u00a0and backrest can be a solution (see figure 11).\r\n<h5>Certain design features are important\u00a0for checkout work:<\/h5>\r\n<ul>\r\n \t<li>upholstery needs to be comfortable, durable and easy to clean;<\/li>\r\n \t<li>the seat should swivel, adjust in height, be well-padded, and preferably be\u00a0forward-tilting;<\/li>\r\n \t<li>the backrest should be adjustable in height, depth and tilt;<\/li>\r\n \t<li>an adjustable footrest will be necessary as the chair is likely to be used by a\u00a0variety of people.<\/li>\r\n<\/ul>\r\nThe working area needs to be designed so that all frequent tasks are kept\u00a0within easy reach (approximately 400 mm of the worker), and to allow the worker\u00a0to sit close to the task without having anything pressing on the legs. Chairs should\u00a0allow the worker to reach everything without strain and without having to perch on\u00a0the edge of the seat. If foldaway chairs are used it is important to ensure that they\u00a0are tightly secured, flexible and adjustable.\r\n\r\n<h2>Back safety tips: Simple measures to protect yourself<\/h2>\r\nBack injuries are prevalent among all workers. This <a href=\"https:\/\/www.youtube.com\/watch?v=4n0N_JHVHuU\" target=\"_blank\" rel=\"noopener\">video<\/a> covers simple measures you can take to protect yourself.\r\n<br><br>\r\n\r\n<div class=\"video-container\">\r\n<iframe class=\"resp-iframe\" src=\"\/\/www.youtube.com\/embed\/4n0N_JHVHuU\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><\/iframe> \r\n<\/div>\r\n\r\n\r\n<br>\r\n<br>\r\n<h4>Back Safety tips to keep in mind:<\/h4>\r\n<ul>\r\n \t<li>Practice good posture<\/li>\r\n \t<li>Exercise &amp; Streching<\/li>\r\n \t<li>Move around every 30&#8242;<\/li>\r\n<\/ul>","protected":false},"excerpt":{"rendered":"Guidance on how to ensure the safety and suitability of workplace seating. Includes good practice workplace examples, aspects of seating design and upholstery. The advice covers the range of typical workplace seating requirements such as disability needs, foldaway chairs, gas lift technology, sliding, wheeled, suspended or tilted mechanisms. ","protected":false},"author":2,"featured_media":1696,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[64],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v15.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Seating at work - Good practice | Office12 Resident Guides<\/title>\n<meta name=\"description\" content=\"Guidance on how to ensure the safety &amp; suitability of workplace seating. 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